Retail Financial Performance Dashboard — Excel Template

Track profitability with precision—no BI required. This Excel template converts your income statement data into an executive dashboard that spotlights margins, operating costs, and cash?earning power. Monitor COGS %, Gross/Operating/Net Profit Margins, EBITDA %, and variances to Target so you can fix leaks fast and scale what works.

What it does

Consolidates revenue and expense lines into a single, board-ready dashboard.
Auto-calculates Gross Profit, EBIT, EBITDA, Net Profit and all key percentages.
Flags Above Target and Below Target metrics with clear variance visuals.
Works for single stores, multi-store retail, and eCommerce.

KPIs & Metrics Covered (ready-made)

Income Statement Items

Revenue (input), Cost of Goods Sold (COGS)
Gross Profit
Employee Expense, General & Admin Expense, Rent & Utilities, Selling Expense, Marketing Expense, Depreciation & Amortization
Total Operating Expenses (OPEX)
Operating Profit (EBIT), EBITDA, Interest Expense, Taxes, Net Profit

Profitability KPIs (auto-calculated)

COGS % of Revenue
Employee Expense % of Revenue
Rent & Utilities % of Total Costs
Marketing & Promotion % of Revenue
Gross Profit Margin %
Operating Profit Margin % (EBIT Margin)
EBITDA %
Net Profit Margin %

Performance Management

Target entry for each KPI
Above Target / Below Target status with variance bars and color cues

Inside the workbook

Executive Dashboard: High-level tiles for revenue, GP, EBIT, EBITDA, Net Profit, plus margin trends and target gaps.
Cost Structure View: COGS, payroll, rent & utilities, marketing, and G&A as % of revenue or total costs.
OPEX Tracker: Month-over-month changes and year-to-date rollups.
Targets & Assumptions: Set KPI targets once; the dashboard marks over/under performance automatically.
Data Sheets: Clean, import-ready tables for monthly income statement lines.

How it works

Paste your monthly income statement (or map your CSV) into the provided tables.
Set targets for margins and cost ratios.
Review instant visuals to identify savings, pricing opportunities, and scale levers.

Who it’s for

Retail owners, finance managers, FP&A teams, and operators who want accurate, fast profitability analysis in Excel without building a model from scratch.

Benefits

Protect margins: Keep COGS and payroll in check with live %-of-revenue tracking.
Control OPEX: Spot overspend in rent, marketing, and G&A before it hits cash flow.
Investor-ready: Present EBIT, EBITDA, and Net Profit with clear variance to target.
Decide faster: One source of truth for store and eCommerce performance.